HCR Conflict of Interest Policy

This Conflict of Interest Policy applies to all persons involved with Humanity Care Relief (HCR), including Trustees, Members, Staff, Associates, and Volunteers.

A Conflict of Interest does not inherently imply wrongdoing or unethical behavior. It is a normal occurrence in organizations involving individuals who are active and committed to their roles. The issue arises only when Conflicts of Interest are not properly declared, acknowledged, and managed.

It is crucial to ensure that the reimbursement of out-of-pocket expenses is not, and does not appear to be, a disguise for income payments (remuneration) to the recipient(s).

Trustees have a legal duty to act in the best interests of HCR, avoiding situations where their personal interests may conflict with their responsibilities. Similarly, Staff, Associates, and Volunteers must avoid conflicts that could impair their judgment or actions.

The primary aim of this policy is to promote transparency and integrity by requiring the declaration of all potential conflicts of interest. This protects both the organization and its stakeholders from any appearance of impropriety.

All individuals involved with HCR are required to declare their interests and any benefits received in connection with their role. This includes gifts, hospitality, or any preferential treatment that may influence decision-making.

Declarations should be made in writing to the Board of Trustees at the earliest opportunity. When in doubt, it is better to declare a potential conflict than to risk an undisclosed conflict of interest.

When a conflict of interest is declared, it will be reviewed by the Trustees to assess the risk and determine appropriate measures to mitigate or eliminate the risk. The individual involved in the conflict may be asked to provide additional details but will not participate in the decision-making process related to the conflict.

All conflicts of interest and the actions taken to manage them will be recorded in HCR’s Register of Conflicts of Interest. This register will include:

Information provided will be processed in accordance with the current Data Protection legislation. The data will be used solely to ensure compliance with this policy and will not be used for any other purpose.

In cases where a decision involves a conflict of interest, the affected individual will not participate in the vote. The decision will be made by a majority vote of the remaining Trustees, and the outcome will be recorded in the minutes of the meeting.

Individuals with a conflict of interest must not be involved in managing or monitoring contracts in which they have an interest. Independent oversight will be employed to ensure the integrity of the contracting process.

HCR will maintain a Register of Conflicts of Interest, which will be accessible to Trustees and, under certain conditions, to Members of HCR. The Trustees reserve the right to withhold details that compromise individual privacy or contain commercially sensitive information.

This policy will be reviewed regularly to ensure its effectiveness and compliance with legal requirements. All members of HCR are expected to adhere to this policy, and any breaches may result in appropriate action, including removal from their position within the charity.

This policy is designed to ensure that Humanity Care Relief operates with the highest standards of integrity and transparency, maintaining the trust of its beneficiaries, donors, and the public.

We are a UK-based international relief and development charity. Inspired by Islamic teachings of empathy, generosity, and selflessness, we focus on alleviating poverty and suffering across the world. We operate a 100% Zakat Policy, which means every single penny of your Zakat will go to the victims of poverty, wars, and natural disasters.

Before you support our Food Appeal, Water Appeal, Gaza Emergency Appeal, Syria Emergency Appeal, Pakistan Floods Appeal, or any Emergency Appeal, remember to make the intention that you are donating for the sake of Allah first and helping your fellow Muslim brothers and sisters second. This is very important because as Muslims, whatever act of worship we do, we do it for the sake of Allah.

Along with our emergency appeals, we are working on some amazing projects which will, Insha’Allah, bring prosperity to many Muslim homes from around the world. Donate your Sadaqah and Zakat to our projects like Build a Masjid, Livelihoods for the Poor, Sponsor a Widow, Sponsor an Orphan, Sponsor a Nikah, Donate a Sewing Machine, or help educate the Ummah by donating towards education projects, Sponsoring a Hafiz, Sponsoring a Child in Education, or supporting young people in university and Islamic education. Donate with confidence, Insha’Allah, every penny of your donation is your Amanah, and we will try our best to spend it on people who are in need.

Every year, we as Muslims celebrate two seasons the most: one, Ramadan, and two, the first ten days of Dhul Hijjah. During these blessed days, we put all our efforts into pleasing Allah سُبْحَانَهُ وَتَعَالَى by performing good deeds. Here at HCR, we provide you with the platform to perform an important act of worship: charity. In Ramadan, you can donate to the Ramadan Food Appeal, and Ramadan Zakat Appeal, Donate Your Fidyah, Donate Your Fitrana, and Pay Your Kaffarah for Breaking Oath or Breaking Fast, especially during the blessed nights of Laylatul Qadr. In Dhul Hijjah, we are here to help fulfil your duty of performing Qurbani. Whichever cause you choose, choose it with confidence. Insha’Allah.